Office Manager & Executive Assistant

Austin, TX

About Reflex

Reflex is changing the way that 15 million Americans work in retail. We’re building a platform that matches leading apparel brands with the top tier of retail talent, on-demand.

Our vision is to be the best way to work in retail – unlocking flexibility for all.

About The Role

As we scale, we are seeking a proactive and organized individual to join us as an Office Manager & Executive Assistant, providing critical support to our leadership team and ensure the smooth operation of our in-office culture.

What you’ll be doing

  • Act as the primary point of contact for our CEO, managing his schedule, appointments, and travel arrangements.
  • Manage office supplies and coordinate team snacks and lunches.
  • Oversee office maintenance, including liaising with vendors and service providers for repairs and upkeep.
  • Maintain organization and functionality of the office space, including common areas and meeting rooms.
  • Assist in onboarding new employees by coordinating orientation sessions and facilitating paperwork completion.
  • Support HR-related activities, including scheduling interviews and maintaining employee records.
  • Plan and execute company events, team meetings, and social gatherings to foster collaboration & culture.

What you should have

  • 3-5 years as an Executive Assistant, Office Manager, or similar role, preferably in a startup environment.
  • Exceptional organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced setting.
  • Strong communication and interpersonal skills, with a customer service-oriented approach.
  • Maturity and discretion with confidential information.
  • Resourcefulness, adaptability, and a proactive attitude towards problem-solving.
  • Bachelor's degree is preferred.
  • A passion for reinventing retail - a plus if you’ve worked in retail

What we’re offering

  • Benefits: We offer Aetna health, vision, and dental insurance
  • Equity grant commensurate with your role as one of the first 30 employees at a fast-growing, early-stage venture-backed company
  • Hybrid role with dynamic office environment in the heart of downtown Austin, TX

Our customers and users come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds. If you share our values and our enthusiasm to improve retail, you'll find a home here at Reflex. Reflex is proud to value diversity at our company. All qualified applicants will receive consideration for employment.

Ready to join the team?


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